Executive Assistant

Level: ARPC 5-6

The purpose of this role is to provide high quality executive support to the COO to support them to manage their schedules and keep up with correspondence based on their needs.

(This role in a non-ongoing contract role with a maximum term of twelve months.)

Key Accountabilities:

• Role model ARPC’s Values and Code of Conduct and capabilities set out in the ARPC’s Capability Framework
• Perform a variety of administrative tasks and support the COO
• Manage COO’s calendar and set up meetings
• Act as the point of contact among executives, employees, customers and other external partners
• Manage information flow in a timely and accurate manner via emails and other correspondence, on behalf of senior executives
• Make travel and accommodation arrangements for the COO (and occasionally where necessary other employees and ARPC Board members)
• Process daily expenses and prepare weekly, monthly or quarterly reports on behalf of COO
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organise and maintain documents in accordance with ARPC’s document storage protocols

Contact: [email protected]